/ Sample evidence pack

Magnet-origin evidence pack

Prepared for: Example Motion Co. (fictional) · Scope: three example parts · Reference clause: DFARS 252.225-7052 (clause dated May 2024) · Prepared: 15 October 2026 (example date)

1. Summary

Status by part
Part (fictional)MaterialStages documentedStatus
EM-1001 Rotor magnet assemblyNdFeB4 of 4All stages documented
EM-2040 Position sensorSmCo2 of 4Gaps open
EM-3310 Brake actuatorNdFeB3 of 4Covered country indicated

Status describes the documents received, not whether a part is acceptable. "All stages documented" means a dated document names the facility and country for each stage. It is not a finding of compliance.

2. Stage-by-stage records

EM-1001 Rotor magnet assembly All stages documented

StageFacility (fictional)CountryDocumentStatus
MiningFacility M-1AustraliaD-01Documented
Separation / refiningFacility S-1MalaysiaD-02Documented
Metal & alloyFacility A-1JapanD-03Documented
Magnet productionFacility P-1JapanD-03Documented

Observation: D-01 is dated more than 12 months before the shipment it is cited for. Ask the supplier to confirm it still applies to current lots.

EM-2040 Position sensor Gaps open

StageFacility (fictional)CountryDocumentStatus
MiningNot statedNot statedNoneNo document
Separation / refiningNot statedNot statedNoneNo document
Metal & alloyFacility A-2GermanyD-04Documented
Magnet productionFacility P-2GermanyD-04Documented

Observation: D-04 covers alloying and magnet production only. It says nothing about where the samarium and cobalt feedstock was mined or refined.

EM-3310 Brake actuator Covered country indicated

StageFacility (fictional)CountryDocumentStatus
MiningNot statedNot statedNoneNo document
Separation / refiningFacility S-3ChinaD-05Covered country indicated
Metal & alloyFacility A-3VietnamD-06Documented
Magnet productionFacility P-3VietnamD-06Documented

Observation: D-05 names a separation facility in a covered country. Whether this affects any contract, and whether an exception or other path applies, is for the customer and responsible reviewer to decide.

3. Document register

IDTypeIssued by (fictional)DateStages covered
D-01Mine origin statementFacility M-1Mar 2025Mining
D-02Refinery certificateFacility S-1Jun 2026Separation
D-03Supplier declarationSupplier AAug 2026Alloy, magnet
D-04Supplier declarationSupplier BJul 2026Alloy, magnet
D-05Material traceability recordSupplier CSep 2026Separation
D-06Certificate of originSupplier CSep 2026Alloy, magnet

4. Open questions for suppliers

  1. Supplier A (EM-1001): Does D-01 still apply to lots shipped after March 2026? If not, please provide a current mine origin statement.
  2. Supplier B (EM-2040): Please identify the facility and country where the samarium and cobalt were mined and refined, with a supporting document.
  3. Supplier C (EM-3310): Please confirm the separation facility named in D-05 and whether an alternative non-covered source is available for future lots.
  4. Supplier C (EM-3310): Please identify the mine of origin for the rare earth feedstock.

5. Limits of this pack

  • This pack records what supplier documents say. Lodeline does not audit facilities or independently test materials.
  • Statuses describe documentation only. They are not a determination of compliance, exemption or acceptance.
  • Lodeline provides supply-chain documentation and analysis, not legal advice or government certification. Applicability, exceptions, and acceptance depend on the contract and the responsible reviewer.
  • No controlled technical data, drawings or export-controlled information was used.

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